Welcome book template for Airbnb and vacation rentals
Fill in what guests usually ask you about (WiFi, getting in, how things work, house rules, check-out, your favourite places) and get a ready-to-print welcome book with a cover, contents and page numbers. Switch the language and the headings, rules and check-out steps change with it.
- Free
- No sign-up
- Stays in your browser
Cover
Cover photo
The photo stays on your device: nothing is uploaded.
Colour
Welcome letter
Leave it empty to use a friendly standard text in the booklet's language.
Check-in, WiFi and contact
A QR code is added so guests can join without typing.
Arrival and parking
How things work
Add a short section for everything guests ask you about. Tap a suggestion or add your own.
House rules
Check-out
Local tips
Emergency and help
Preview · 1 pages
Welcome
Tip: print double-sided and put the pages in a clear folder or a ring binder. To get a PDF, choose "Save as PDF" in the print window.
Text version
Paste it into the house manual of your Airbnb listing, or send it to guests before they arrive.
Welcome We're so glad you're here! This booklet has everything you need for a relaxed stay: how things work, our house rules, check-out and our favourite places nearby. If anything is missing or not working, just send us a message. We're happy to help. THE ESSENTIALS Check-in: from 3:00 PM Check-out: by 11:00 AM HOUSE RULES • Quiet hours are from 10:00 PM to 8:00 AM. Please keep the noise down, also on the balcony and in the hallways. • Smoking is not allowed inside the home. • No parties or events. • Maximum 4 guests. Only the guests on the booking may stay overnight. • No pets, please. • Please sort the trash and recycling as shown on the bins. • Accidents happen: please tell us if anything breaks, so we can fix it for the next guests. CHECK-OUT Check-out is by 11:00 AM Before you leave, please: • Gather the used towels in the bathroom • Take the trash out to the bins • Turn off the lights, heating and air conditioning • Close all the windows • Lock the door behind you • Put the keys back in the lockbox EMERGENCY AND HELP In an emergency, call 911 first, then let us know. Thank you for staying with us!
How to use it
- 1Add the name of your place, your own name and, if you like, a cover photo (it stays on your device).
- 2Fill in the check-in and check-out times, the WiFi and how guests can reach you: a WiFi QR code is added for you.
- 3Explain arrival and how things work, pick your house rules and check-out tasks, and add your local tips.
- 4Choose the language and paper size, print the booklet or save it as a PDF, and copy the text version into your listing.
What to put in a welcome book
A welcome book (also called a house manual or guest binder) answers the questions guests would otherwise message you about. The best ones are short and follow the order of a stay:
- A short welcome from you, signed with your name.
- The essentials: check-in and check-out times, the WiFi network and password, and how to reach you.
- Arrival: how to get in, where to park, which floor and which door.
- How things work: heating and air conditioning, the coffee machine, the washing machine, the TV, hot water, the fuse box. One short paragraph each.
- House rules: the same ones guests accepted when they booked.
- Check-out: the time, the few tasks you ask for and where the keys go.
- Local tips: your favourite restaurants, the nearest supermarket, beaches and sights, how to get around.
- Emergency and help: the local emergency number, the nearest hospital and pharmacy.
Printed or digital?
Both, if you can. A printed booklet on the table is the first thing guests see, and it works without a phone or a connection. A digital guide is easier to keep up to date and guests can open it before they arrive. Paste the text version from this builder into your listing's house manual and print the booklet for the rental.
Tips that save you messages
- Write instructions as steps ("press the power button, then the cup button") rather than descriptions.
- Give guests the essentials in their language. Switch the booklet's language and print a second copy for the guests you host most.
- Keep it short. If one appliance needs a page, put the two steps guests need in the book and leave the full manual next to the appliance.
- Update it when the WiFi password, the rules or your favourite places change.
- Keep it in sight: a clear folder or a ring binder on the dining or entry table, not in a drawer.
Frequently asked questions
What should be in an Airbnb welcome book?
A short welcome, check-in and check-out times, the WiFi details, how to get in and where to park, how the appliances work, the house rules, the check-out steps, local recommendations and emergency numbers. Keep each part short: guests skim.
Is a welcome book the same as Airbnb's house manual?
They cover the same ground. The house manual is a text field in your Airbnb listing that guests read in the app once they've booked; a welcome book is the printed copy in the rental. This builder gives you both from the same answers.
How long should a welcome book be?
Four to ten pages is plenty for most homes. Guests read the WiFi, arrival and check-out parts; the shorter the rest, the more likely they read it too.
Can I make a welcome book in several languages?
Yes. The headings, house rules, check-out steps and WiFi texts come in 28 languages: switch the language and print a copy for each. Your own texts, such as arrival instructions and tips, stay as you wrote them.
Is anything I type uploaded?
No. Everything, including the cover photo, stays in your browser. Your draft is saved on this device, so you can close the page and come back to it later.