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Guest registration form for holiday rentals in Spain

Holiday rentals in Spain must record every guest's details and send them to the authorities. Fill in your rental's details once and print bilingual forms that guests complete and sign at check-in, with every field Royal Decree 933/2021 asks for.

  • Free
  • No sign-up
  • Stays in your browser
You and your rental
This stay (optional)
The form

Guest blocks to print

2

One block per guest, two per page. Every guest aged 14 or over signs their own.

Guests fill in their own details by hand at check-in; you then send the data to SES.Hospedajes.

Saved in this browser only.

Preview · 1 pages

Parte de entrada de viajeros

Guest registration form

Real Decreto 933/2021, Anexo I

Establecimiento / Accommodation

Titular / Owner / company

NIF / CIF / Tax ID

Teléfono / Phone

Tipo / Type

Vivienda de uso turístico

Denominación / Name

Correo electrónico / E-mail

Dirección completa / Full address

Código postal / Postcode

Localidad y provincia / Town, province

Web / Website

URL del anuncio / Listing link

Contrato y estancia / Booking and stay

Nº de referencia / Booking reference

Fecha del contrato / Booking date

Entrada (fecha y hora) / Check-in (date, time)

Salida (fecha y hora) / Check-out (date, time)

Nº de viajeros / Number of guests

2

Nº de habitaciones / Rooms

Conexión a Internet / Internet

Tipo de pago / Payment type

Medio de pago (identificación) / Payment means ID

Titular del medio de pago / Payment holder

Caducidad tarjeta / Fecha de pago / Card expiry / payment date

Viajero 1 / Guest 1

Nombre / First name

Primer apellido / First surname

Segundo apellido / Second surname

Sexo / Sex

Tipo de documento (DNI, pasaporte, TIE) / ID type (ID card, passport, residence card)

Nº de documento / ID number

Nº de soporte / Document support no.

Nacionalidad / Nationality

Fecha de nacimiento / Date of birth

Teléfono fijo / Landline

Teléfono móvil / Mobile

Residencia habitual: dirección, localidad, país / Home address, town, country

Correo electrónico / E-mail

Parentesco (si viaja un menor) / Relationship (if a guest is under 18)

Firma (mayores de 14 años)Signature (guests aged 14+)Fecha / Date

Viajero 2 / Guest 2

Nombre / First name

Primer apellido / First surname

Segundo apellido / Second surname

Sexo / Sex

Tipo de documento (DNI, pasaporte, TIE) / ID type (ID card, passport, residence card)

Nº de documento / ID number

Nº de soporte / Document support no.

Nacionalidad / Nationality

Fecha de nacimiento / Date of birth

Teléfono fijo / Landline

Teléfono móvil / Mobile

Residencia habitual: dirección, localidad, país / Home address, town, country

Correo electrónico / E-mail

Parentesco (si viaja un menor) / Relationship (if a guest is under 18)

Firma (mayores de 14 años)Signature (guests aged 14+)Fecha / Date

Los datos de los menores de 14 años los facilita el adulto que los acompaña (art. 4.2). El titular comunica los datos a SES.HOSPEDAJES y conserva este parte tres años (art. 5.3 RD 933/2021). Guests under 14: an accompanying adult gives their details. The host sends the data to the Spanish authorities and keeps this form for three years.

How to use it

  1. 1Fill in your details and your rental's: they are saved in this browser for the next stay.
  2. 2Add the booking reference and dates if you like, or leave them for the guests.
  3. 3Choose how many guest blocks to print: two per page.
  4. 4At check-in, every guest aged 14 or over fills in and signs their block. Send the data to SES.Hospedajes and keep the forms.

What the law asks

Royal Decree 933/2021 obliges everyone who rents out accommodation, holiday rentals included, to record each guest's details and report them to the Ministry of the Interior through SES.Hospedajes. Its Annex I lists the data:

  • About you and the rental: owner or company, tax ID, contact details, website and listing link; type of accommodation, name and full address.
  • About the booking: reference, date and signatures; check-in and check-out date and time; the rental's address, number of rooms and whether it has internet; how it was paid.
  • About every guest: name and both surnames, sex, type and number of ID document and its support number, nationality, date of birth, home address, landline and mobile, e-mail, number of guests and, when a guest is under 18, their relationship.

Signatures, deadlines and records

  • Every guest aged 14 or over signs their registration; the details of younger children are given by the adult travelling with them (article 4.2).
  • Send the data at once, at the latest within 24 hours of the booking (or its cancellation) and of the start of the stay (article 6.3).
  • Keep the records for three years after the stay (article 5.3).

In Catalonia and the Basque Country, check with the regional police (Mossos d'Esquadra, Ertzaintza): they run their own registration systems.

Source: Royal Decree 933/2021, BOE. General information, not legal advice.

Frequently asked questions

What is the parte de viajeros?

The guest registration form that accommodation in Spain, holiday rentals included, must complete for every guest. The data are sent to the Ministry of the Interior through SES.Hospedajes, and the host keeps the records for three years.

Which guests have to sign?

Every guest aged 14 or over signs their own registration. For children under 14, the adult travelling with them gives their details.

How fast do I have to send the data?

Immediately and at the latest within 24 hours, both after the booking (or a cancellation) and after the stay begins (article 6.3 of Royal Decree 933/2021).

Do I still need a paper form if I send the data online?

The decree requires a registration signed by each guest aged 14 or over and records kept for three years. A printed form that guests complete and sign at check-in covers both; some hosts use online check-in tools instead.

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